Fall in Love with Better Meetings

Fall in Love with Better Meetings: How to Make Every Conversation Count

Great teams, like great relationships, thrive on meaningful communication. Without it, misunderstandings grow, frustration builds, and valuable time is wasted. Meetings should bring teams together, aligning them around shared goals, not draining energy and enthusiasm. So, how do you create meetings people want to attend?

The Heartbreak of Bad Meetings

We've all endured meetings that feel more like a waste of time than a productive discussion. They lack direction, go off-track, focus on the wrong issues, or could have been an email. When meetings are disorganized or unnecessary, attendees check out—both mentally and emotionally.

The solution isn't to eliminate meetings altogether; it's to make them more effective. Without structured conversations, teams miss opportunities to align, solve problems incrementally, and build stronger connections over time.

Rethinking Meetings, Strengthening Teams

At Ablesoft, we believe technology should enhance, not replace, human connection. The company’s owner experienced frustration with ineffective meetings in corporate America did not encourage them. However, without meetings, opportunities were missed to align and solve problems incrementally throughout the week. The key isn’t to eliminate meetings but to make them work better.

A structured approach keeps discussions focused and productive:

1. A Simple, Effective Meeting Framework – A well-structured meeting leads to better results:

• What is the problem?

• What do we know (and what do we still need to know)?

• What issues need addressing?

• What are the next steps?

2. Automation That Frees Up Time – By eliminating manual data entry and streamlining processes, teams spend less time on administrative tasks and more time solving real problems. Our tools reduce inefficiencies so that every meeting, and every conversation, adds value.

Real Results, Real Impact

One of our manufacturing customers was losing time and money in inefficient weekly meetings chasing down data scattered across multiple systems. By setting up an automated report, we helped them cut those meetings entirely, freeing up time for more important work. With the right tools in place, their teams communicated more effectively and made faster, better decisions. (More details here)

Stronger Teams Start with Better Conversations

Great teamwork isn’t just about having the latest and greatest technology, it’s about creating an environment where communication flows naturally. With Ablesoft, you don’t just get better workflows; you get data driven meetings with purpose, teams that stay connected, and solutions that drive real results.

Let’s make every meeting one worth attending.

Start 2025 with a Clear Vision

Start 2025 with a Clear Vision 

2025 is here, offering the perfect chance to leave behind outdated tools like Excel for managing critical business operations. While Excel may seem reliable, its limitations can cost your business time, money, and accuracy. This year, take the opportunity to empower your team with tailored software—solutions designed to address your unique needs and scale as your business grows. 

The True Costs of Relying on Excel 

On the surface, Excel feels like a convenient option, but using it for complex financial processes is like building a house of cards. It’s prone to errors, lacks scalability, and slows productivity. Manual data entry alone invites costly mistakes, while workarounds eat away at valuable time. The result? Challenges that impact both your bottom line and your ability to compete in a fast-moving market. 

Consider these common issues: 

• Delayed financial reporting 

• Increased compliance risks 

• Wasted hours fixing errors instead of driving strategy 

Clinging to Excel’s limitations not only restricts growth but also prevents businesses from adapting to modern demands. 

Why Tailored Solutions Outshine Excel 

Unlike Excel’s one-size-fits-all design, tailored software is built to meet the specific needs of your business. Excel may work for individual tasks, but scaling it across a company often leads to fragile systems that are difficult to maintain and inefficient when pulling data from other sources. 

Take one of our clients, for example. Their team relied on a heavily engineered Excel workbook to manage a new service. The workbook frequently crashed, couldn’t handle large volumes of data, and made collaboration difficult. Training their team was a struggle, and presenting insights to clients was even harder. 

By replacing Excel with a secure, user-friendly platform, they achieved: 

• 95% automation of manual processes 

• Improved lead quality and conversion rates 

• Significant time savings across operations 

This transformation didn’t just eliminate inefficiencies—it created opportunities for growth and strengthened their client relationships. 

Resolutions to Drive Success in 2025 

As you plan for the year ahead, take these steps to position your business for success: 

1. Evaluate Your Tools: Identify where Excel is creating bottlenecks or risks. 

2. Prioritize Scalability: Choose solutions that streamline workflows and grow with your business. 

3. Set Clear Goals: Define measurable outcomes, such as reducing manual rework or improving data accuracy. 

With the right approach, you can transition away from inefficient tools and toward systems that support long-term growth. 

Embrace Change with Confidence 

It’s natural to feel hesitant about change, but sticking with outdated tools is far riskier. Tailored software offers immediate benefits—fewer errors, improved financial visibility, and streamlined workflows—that help businesses operate more effectively from day one. These solutions don’t just address current challenges; they prepare your business to thrive in the future. 

Build Your Foundation for Growth 

This year, leave inefficiencies behind and invest in tools that empower your business to grow with confidence. Tailored software isn’t just an upgrade—it’s a foundation for agility, accuracy, and scalability. By adopting solutions designed for your unique needs, you’ll enhance financial clarity, optimize workflows, and free your team to focus on what matters most: driving strategic growth. 

Start 2025 with the tools and vision to make it your best year yet. 

3 Unlikely Ties Between Rudolph and Specialty Software Projects

3 Unlikely Ties Between Rudolph and Specialty Software Projects 

Every business faces its own foggy Christmas Eve at times— unexpected challenges that make the path forward unclear. For Santa and his reindeer team, the fog wasn’t just an inconvenience—it was a threat to Christmas itself. But when Rudolph’s shiny red nose lit up the night, everything changed. What seemed unnecessary, or even a fault, turned into the team’s greatest strength. 

In the same way, tailored software solutions can be the unexpected hero for your business. They don’t just fix problems—they transform how your team works, clearing the fog of inefficiency and unlocking new opportunities you didn’t know were there. Here are a few lessons for you to consider before you embark on your holiday break. 

Lesson 1: Unique Solutions Solve Unique Problems 

Rudolph didn’t have a regular nose, and that made all the difference. When the fog rolled in, his bright red glow wasn’t a flaw—it was the one thing that saved Christmas. Santa didn’t need a fleet of glowing noses. He needed just one reindeer with the right solution at the right time. 

The Business Connection: 

Generic tools often fall short when your business has unique challenges or operates in non-traditional ways. Maybe you need better visibility of waste on the shop floor, or a better way to communicate statuses to customers. A tailored solution—like Rudolph’s nose—addresses your specific needs without disrupting the parts of your business that already work. 

For example: 

• A quality tracking system that identifies patterns and ensures consistency. 

• A shop floor system that helps recording scrap easier for workers. 

• A customer portal that makes it easier to share updates and build trust. 

Tailored software doesn’t ask you to change everything—it focuses on what matters most. 

Takeaway: The “unusual” solutions are often the most powerful. By identifying and addressing your business’s unique needs, you can turn obstacles into opportunities. 

Lesson 2: A Light in the Darkness Reveals the Path 

Rudolph’s nose wasn’t just a light—it was a guide. It cut through the fog and gave Santa and the reindeer confidence to keep moving forward. 

The Business Connection: 

Outdated systems and incomplete data create a fog of uncertainty for businesses. When decisions are made by guesswork instead of facts, progress slows, and opportunities get missed. Tailored software acts like Rudolph’s light: it reveals where you are, where you’re going, and how to get there efficiently. 

Consider the power of real-time insights: 

• Uncover opportunities to improve team communication. 

• Track performance metrics to make informed decisions. 

• Identify hidden bottlenecks in production. 

Just like Santa’s sleigh team, your business doesn’t need to change its core structure. With the right tools, you can illuminate your path and empower your team to work at their full potential. 

Takeaway: Clarity fuels success. Real-time data and aligned systems give you the visibility to move forward with confidence, making your team stronger and your processes smoother. 

Lesson 3: Change is Hard but Necessary 

At first, Rudolph wasn’t celebrated. The other reindeer mocked him, and no one saw the value of his nose… until they needed it. Change is hard—whether you’re a reindeer or a business owner—but it often brings out the best in a team. 

The Business Connection: 

Businesses are often hesitant to change. Maybe your team is used to old systems, or the thought of improving long-standing processes feels overwhelming. But just like Rudolph, tailored software proves that change is worth it. The right solutions don’t just fix problems—they reveal new ways of working together, improving efficiency and creating opportunities for growth. 

Change can feel uncomfortable at first. Getting a team to collaborate on process improvements might seem like a disruption, but it’s also a chance to: 

• Encourage fresh ideas from team members who see challenges firsthand. 

• Build a shared understanding of the business’s goals and processes. 

• Improve workflows that have been holding everyone back. 

Once the team trusted Rudolph, they realized he wasn’t a distraction—he was their advantage. Tailored solutions do the same for your business: they guide the team to new possibilities. 

Takeaway: Change isn’t easy, but it’s necessary for transformation. By embracing improvements, you unlock new strengths and set your business on a path to greater success. 

Conclusion 

Rudolph’s story reminds us that unique challenges call for unique solutions. Whether you’re navigating a foggy night or the risk of running on outdated systems, the right tools—like tailored software—can light the way forward. 

With clarity, confidence, and a willingness to embrace change, your business can turn obstacles into opportunities and move toward success with every step. 

So, let Rudolph’s story inspire you: Call Ablesoft and we will help find the solution that clears your path with a trustworthy process and unlock the full potential of your team. After all, sometimes the smallest “light” can make the biggest difference. 

Unexpected Gratitudes in 2024

As the year winds down, our team has been reflecting on the moments in 2024 that brought us unexpected reasons to be thankful. From big life changes to small but meaningful moments, here’s what stood out to us: 

Family First 

Introducing Jack Bruns, the youngest Bruns.

Ben welcomed a new addition to his family this year: his second child, Jack Bruns, born in September. “We didn’t expect him at the start of the year, but we couldn’t ask for a better surprise,” he shared. 

Noel also expressed gratitude for his growing family and his daughter Caitlin’s return to the Midwest after years as a travel nurse. “It was a blessing I didn’t see coming,” he said. 

Carson highlighted a unique family moment: their first-ever family reunion in Branson, Missouri. “I met relatives I didn’t know before, and we had a great time together.” 

Noel and his wife, Sally celebrating the surprising return of Caitlin to the Midwest.

Carson’s family reunion in beautiful Branson Missouri.

Eric’s son Cam starting his first day of school.

Eric shared a milestone for his family. “Our son Camden started school this year, and we weren’t sure how he’d adjust as an only child. But he’s doing great—making friends, listening to his teachers, and having fun,” he said. 

Alan appreciates the support of his good friends who have become like family.

Alan offered a heartfelt reflection on how grateful he is to work for a caring, family-oriented company that supports him through the ups and downs of his personal journey of growing his family.

“Having understanding people around me makes a world of difference.” 

Lisa echoed a similar sentiment, sharing her gratitude for the flexibility to pick up her kids after school. “Working for a company that allows me to be present for those everyday car conversations and school activities is something I don’t take for granted,” she said. 

Michelle tied it all together with this thought: “Family is about the people who love, understand, and support you—whether it’s by blood or by choice. That’s something to be grateful for every year.” 

Lisa’s appreciates the extra time she gets to spend with her boys while theyre still young.

Michelle is grateful everyday for her granddaugthers and her growing family.

New Experiences 

Brian found himself on an unexpected adventure abroad. “At the start of 2024, I didn’t think I’d get the chance to travel to Europe. But I did, and it was an incredible experience,” he said. 

Andrew discovered a new passion: archery. “It’s something I never saw myself doing, but it’s been a lot of fun to pick up this year,” he shared. 

Looking Ahead 

2024 reminded us that the unexpected isn’t always a challenge—it can also bring joy, growth, and connection. As a team, we’re grateful for what this year has taught us and look forward to what 2025 might bring. 

Brian’s unexpected trip to Europe was an experience he’ll never forget.

Andrew’s newest passion - archery in the scenic Arizona desert.

The Haunting of Your Legacy System

Welcome to the Haunted House of Legacy Systems 

Imagine walking into a creaky old house, full of dark corners and eerie sounds—you know something’s wrong but can’t pinpoint what. This is how businesses often feel about their legacy systems: outdated, mysterious, and filled with hidden dangers. Trapped by the fear of change and cost, they avoid making updates, letting the problems grow—just like ghosts that refuse to rest. 

Ghosts of Past Issues – The Legacy of Technical Debt 

Like haunted houses plagued by unresolved mysteries, legacy systems accumulate technical debt—old quick fixes and outdated processes that linger and disrupt modern workflows. Every shortcut taken instead of solving the root problem haunts operations, reappearing unexpectedly to derail progress. 

Hidden Dangers Lurking – Bugs, Crashes, and Vulnerabilities 

Legacy systems hide dangers just like dark corners in a haunted house. Bugs, crashes, and security vulnerabilities lurk unseen, quietly eroding productivity and exposing businesses to risks. Even worse, “skeletons” from the past—like undocumented workarounds—haunt new employees, leaving them lost in convoluted processes only known by those who’ve moved on. 

The Cost of Ignoring the Creaks – Lost Data and Missed Opportunities 

Ignoring legacy system issues is like brushing off strange noises in a haunted house. What starts as a harmless creak can escalate into data loss and operational failures. Missed opportunities pile up as outdated systems struggle to keep up with business demands. One company clung to their old software, thinking, “If it isn’t broken, don’t fix it,” until a ransomware attack turned that belief into a nightmare. After recovering, they partnered with ASI to rebuild on a secure platform, freeing their operations from the ghosts of the past. 

The Renovation – Tailored Software Solutions 

Just like a haunted house can be restored into a welcoming space, legacy systems can be transformed with modern software. Tailored solutions eliminate bugs, inefficiencies, and outdated processes, turning cluttered systems into smooth, efficient workflows. 

Renovating everything at once isn’t necessary. Like any good home makeover, businesses should start with the most pressing issues. Tackling one area at a time lets businesses focus on the biggest impact first, steadily optimizing their systems and creating room for growth. 

Why Businesses Shouldn't Fear Change 

It’s natural to fear the cost, time, and disruption of change. But just like renovating a house, modernizing systems brings long-term rewards—new platforms are more secure, intuitive, and efficient. They eliminate the inefficiencies and risks that slow businesses down, paving the way for smoother operations. 

Conclusion: Don’t Live in Fear – Embrace a Fresh Start 

Stop living in fear of your legacy systems. Just as a haunted house can be restored, your business can escape the limitations of outdated software. Tailored solutions offer a practical way to move forward, freeing your operations from the ghosts of the past. Embrace change and take the first step toward smoother, more reliable systems—because the only thing scarier than change is staying stuck in the past. 

3 Lessons Small Businesses Can Learn from NFL Teams in their Rebuilding Phase

Each season, many NFL teams enter rebuilding phases, shedding old strategies, rethinking talent, and preparing for long-term success. In many ways, small businesses face similar moments of transformation. If your business is navigating challenges or looking to grow stronger, here are three lessons from rebuilding NFL teams that can set you up for lasting success.
  
1. Don’t Rely on a Single Key Player
NFL teams quickly learn that leaning too heavily on one star player—often the quarterback—makes them vulnerable. When that player gets injured or underperforms, the entire team suffers. The same principle applies to small businesses. If your success hinges on one top salesperson or a key technician, you're setting yourself up for risk. What happens if they leave or burnout?

Diversify your talent, and make sure everyone can hit the ground running. Just as rebuilding NFL teams invest in versatile players who can adapt to different positions, your business should empower everyone on your team to contribute. A tailored app can make onboarding new hires easier and help existing employees quickly take on new roles. Implementing a user-friendly system ensures your team is prepared for the unexpected, with appropriate backup systems in place. For instance, one of our customers faced a sudden resignation that impacted their shipping and receiving department.  Panic set in until Ablesoft stepped in to create an app that quickly met their operational needs, bringing the team back up to speed. 

2. Adapt Fast or Fall Behind
Rebuilding NFL teams can’t afford to wait for problems to resolve themselves. Injuries and underperformance force quick decisions and immediate shifts in strategy. They rely on real-time data to adapt and stay competitive.
For small businesses, success comes from similar agility. If you’re still using Excel or relying on siloed data, decision-making slows down and mistakes happen. A tailored app that centralizes your data makes it easier to spot opportunities and pivot when needed. Like top NFL teams, your business needs fast, reliable insights to stay competitive and move forward with confidence.

3. Invest in Long-Term Success
NFL teams that are truly rebuilding aren’t looking for quick wins—they’re laying the groundwork for long-term success. Through smart draft picks, coaching changes, and strategic planning, they ensure sustainable growth, building a team that can compete for years to come.

In business, quick fixes may offer temporary gains, but long-term success comes from continuous improvement. That’s where Ablesoft Solutions comes in. We provide in-depth process assessments to help you identify inefficiencies and implement the right solutions. By investing in your team’s development and adopting tailored technologies, you’re setting your business up for lasting growth. Just like rebuilding NFL teams, steady improvements today lead to big wins down the road.

Build for the Future
Rebuilding, whether in sports or business, takes time and careful planning. The best teams—and businesses—embrace these moments to set themselves up for lasting success. By assessing your processes and being open to long-term improvement, your business can build a stronger, more resilient foundation for the future.
Now is the time to take a page out of the NFL playbook. Set your business up for a winning season with an Ablesoft Solutions assessment.

3 Benefits of Hybrid Office Gatherings

A field trip to the local train depot for some great team bonding time.

Summer Sunshine and Team Spirit: 3 Benefits of Hybrid Office Gatherings 

As summer winds down, we take a moment to reflect on the experiences we've shared as a team. Much like opening a window to welcome fresh air, our in-person gatherings have brought a renewed sense of warmth and connection. These moments break the routine of virtual meetings, revitalizing our hybrid work environment and reminding us of the dynamic, vibrant team we truly are. 

The Benefits of Hybrid Office Gatherings 

1. Strengthening Relationships: 
   In-person interactions, from casual conversations to spontaneous connections, strengthen our bonds in ways that virtual meetings can't. These moments remind us that we’re more than just colleagues—we’re a team. 

1. Boosting Morale and Creativity: 
   Being together in the same space boosts morale and sparks creativity. The energy and enthusiasm of face-to-face interactions fuel new ideas and drive innovation. 

1. Building a Stronger Team Culture: 
   Hybrid gatherings are key to maintaining a strong team culture. They reinforce our connection to the company’s mission and to each other, fostering a sense of belonging that's hard to achieve virtually. 

Summer Get-Togethers: Highlights from Our Team 

This summer, our team made the most of the season with some memorable get-togethers that perfectly captured the spirit of collaboration and fun. 

Circle G Farms Visit: 
Our first stop was at a local farm. We joined a customer there to showcase the real-life application of an app we developed. For a couple of our developers, it was their first time on a farm. The visit included an interview with one of the major stakeholders of the farm, giving us invaluable insights into how our work is making a tangible difference in the agricultural sector.  
 
Train Depot Adventure: 
Another highlight was our field trip to the city’s train depot, where we had the chance to tour the historic Twin Cities Zephyrs. As we explored the vintage cars and learned about the rich history of the trains, it was easy to see the parallels between the past’s innovative spirit and our own work today.  

Cookouts and Lunches: 
Of course, no summer would be complete without some delicious food and good company. We took time out to feast together and celebrate various milestones within our team. We welcomed Andrew back to town—he moved to Arizona and now works remotely—and enjoyed the rare chance to catch up in person. Michelle and Lisa, who also work remotely, also joined. We also celebrated Edgar’s accomplishments at bootcamp and wished him well as he transfers to a new university.  

Conclusion 

As the summer days continue to shine, there's no better time to gather your team, share some laughs, and strengthen the bonds that make our hybrid office thrive. Whether it’s a casual BBQ, or simply exploring new places together, these moments are what turn colleagues into friends and ideas into action. 

The British Are Coming!

A Revolution in the Making 

On a warm July morning in 1776, the air was thick with anticipation. The brave souls of the thirteen American colonies had reached a tipping point. They were tired of the constraints imposed by the distant monarchy, yearning for freedom and the chance to chart their own destiny. With a quill and parchment, they declared their independence, igniting a revolution that would forever change the course of history. 

Parallels to Small Business 

This month, as we celebrate the Fourth of July, we reflect not only on the birth of a nation but also on the essence of freedom. In the spirit of this historic milestone, let us draw a parallel to the modern small business world where many companies find themselves shackled by the limitations of Excel. Just as the colonies broke free from the British Empire, businesses can liberate themselves from Excel and embrace transformative data practices. 

When Freedom Turns into Anarchy 

Many businesses rely on Excel for their data needs, but its limitations in scalability, collaboration, version control, and automation can severely impact efficiency and accuracy. The limiting nature of Excel can create real problems for a company, especially when the data makes sense only to the person who created it. Excel's flexibility, while initially appealing, often leads to anarchy where collaboration and security become challenging and difficult to maintain. Furthermore, this lack of structure can make it hard to pass on processes to the next generation of employees. 

Imposing the Right Limits 

Building solutions with sensible controls is essential to overcoming these issues. Businesses must implement systems that make sense and get the best out of the team. These solutions should be scalable and adaptable to the changing needs of the team, rather than rigidly following the mindset of the original Excel creator. By doing so, companies can enjoy the benefits of security and scalability while fostering a more productive environment. 

Recognizing the Individual 

Recognizing the individuality of each team member is also crucial. Standardized package systems can stifle individuality by assuming all processes need to be done the same way. This can make employees feel like mere cogs in a wheel. In contrast, tailored systems act as extensions of the team that created them, fostering a sense of ownership and innovation. 

Real Life Freedom Story 

Consider the real-life success of our customer, a crop insurance and grain marketing advisor, who replaced the complex equations in Excel with a simplified app. By embracing freedom from the constraints of spreadsheets, they could visually show their clients potential outcomes in real time. This transformation embodied the spirit of independence and innovation, much like the American colonies breaking free from British rule. 

Embracing a New Era of Freedom 

As we celebrate the spirit of freedom this Fourth of July, let us also embrace the freedom to innovate and improve our business practices. By breaking free from the constraints of Excel and adopting transformative data practices, businesses can achieve true independence, efficiency, and success. Just as the colonies declared their independence and paved the way for a new era, so too can your business by liberating itself from outdated processes starting with a phone call to us.